Effective as of May 1, 2012
Our Commitment to Privacy
Your privacy and the privacy of your clients are very important to us. To better protect your privacy, OptimisPT provides this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
ATTN: Website Security
24630 Washington Ave.,Suite 200
Murrieta, CA 92562
The Information We Collect
This notice applies to all information collected or submitted on the OptimisPT.com website. On some pages, you can make requests to schedule a demo. The types of personal information collected on these pages are: Name, Address, Email Address, Phone Number.
The Way We Use Information
We use the information you provide about yourself only to learn about your needs for EMR solutions. We do not share this information with outside parties except to the extent necessary to complete the setup of your account.
We use return email addresses to answer the email we receive and communicate with you about OptimisPT’s products and services. Such addresses are not shared with outside parties.
We use both session ID cookies and persistent cookies. We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.
We set a persistent cookie to store your passwords, so you don’t have to enter it more than once. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our site, and identify certain functionality of your web browsing software.
If you reject cookies, you may still use our site, but your ability to use some areas of our site, such as contests or surveys, will be limited.
As is true of most Websites, we and the third party tracking services we use gather certain information automatically and store it in log files. This information includes your internet protocol (IP) address, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.
We use this information, which does not identify individual users, to analyze trends, administer the site, track users’ movements around the site and also to gather demographic information about our user base as a whole.
If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. If you wish to Opt-out of receiving these newsletters you may do so at any time by following the unsubscribe instructions within the emails you receive.
Service Related Announcements
We will send you strictly service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you an email.
Generally, you may not opt-out of these communications, which are not promotional in nature.
When you register for a demo, you have the opportunity to let us know if you heard about us from somebody you know. If you do, we will give you the opportunity to provide us with your friend’s name, so we can credit him/her with a referral bonus. OptimisPT stores this information for the sole purpose of providing the referral bonus and tracking the success of our referral program.
If your name has been provided as a referral, you may contact us at email@example.com to request we no longer store your name.
Links to Other Sites
This Website contains links to other sites that are not owned or controlled by OptimisPT. Please be aware that we, OptimisPT, are not responsible for the privacy practices of such other sites.
We encourage you to be aware when you leave our site and to read the privacy statements of each and every Website that collects personally identifiable information.
This privacy statement applies only to information collected by this Website.
Our Website will offer publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us at firstname.lastname@example.org. In some cases, we may not be able to remove your personal information.
We also post customer testimonials/comments/reviews on our Website, which may contain personally identifiable information. If you wish to request that your testimonial be removed, you may do so by contacting us at email@example.com
We use other third parties such as an email service provider to send out emails on our behalf. When you sign up for our services, we will share your personal information only as necessary for the third party to provide that service.
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Website.
In the event OptimisPT goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred. You will be notified via email or prominent notice on our Website for 30 days of any such change in ownership or control of your personal information.
Our Commitment to Data Security
The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security.
Our Commitment to Children’s Privacy
Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13 for sales purposes, and no part of our website is structured to attract anyone under 13. However, some of our clients may have patients who are under 13 and their information would be safely secured in our encrypted database.
HIPAA at OptimisPT
As a provider of software
Changes to This Policy
We may update this privacy statement to reflect changes to our information practices. If we make any material changes, we will notify you by email (sent to the email address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
How You Can Access or Correct Your Information
You can access all your personally identifiable information that we collect online and maintain by contacting us at firstname.lastname@example.org or by submitting a written request to:
ATTN: Website Security
24630 Washington Ave., Suite 200
Murrieta, CA 92562
We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services, contact us at email@example.com. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
We use this procedure to better safeguard your information. You can correct factual errors in your personally identifiable information by sending us a request that credibly shows errors. To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections.
How to Contact Us
Should you have other questions or concerns about these privacy policies, please send us an email at firstname.lastname@example.org.