Optimis PT Overview

Developed by Leading Experts in Physical Therapy

Embedded Science and Evidence of Functions and Movement

State of the Art Evidence-Based Clinical Decision Support Tools

Dare to be different. We did.


Launched in 2009 by leading experts in the physical therapy profession, OptimisPT® technology provides a distinct advantage to practitioners by encouraging consistent delivery of high-quality care through incorporating embedded science and evidence of function and movement from scientific literature that is regularly updated and reviewed by recognized national experts. Critical for efficient and effective EMR use, OptimisPT puts state of the art evidence-based clinical decision support tools at the clinician’s fingertips, providing physical therapists the tools to deliver outcomes-focused treatment when it matters most – at the point of care.

Critical for your success, our web-based physical therapy software offers dynamic clinical decision support and built-in compliance tools unmatched in the marketplace. National experts Helene Fearon and Steve Levine provided the engine for our unparalleled documentation, coding, and compliance framework, assisting accurate and effective documentation consistent with professional standards while also meeting today’s regulatory requirements.


Created by the nation’s top physical therapy clinicians

Hands-on input from hundreds of physical therapists

Hundreds of years of collective evidence-based care

Most powerful EMR software in the industry

Designed by PTs for PTs.

OptimisPT was created and is guided by the nation’s top physical therapy clinicians, with hands-on input from hundreds of physical therapists. Having many years of collective evidence-based care expertise embedded in the program and available to therapists at the point-of-care makes OptimisPT a true partner in the practice. OptimisPT is the only software in the industry with the horsepower to make the most seasoned therapist more efficient, yet possessing the intelligence to help the new graduate incorporate evidence-based clinical practice patterns and targeted outcomes, thus reducing unwarranted variations of care and promoting the value of physical therapy in any practice.

The Science

Evidence-based examination and treatment options

Using the World Health Organization’s International Classification of Functioning (ICF) terminology

Incorporates activity limitation and physical impairment measures into identified impairment patterns

One-of-a-kind clinical decision support system

Follow the Science…Lead with Evidence.

The unique clinical decision support built into OptimisPT allows both novice and expert clinicians to utilize evidence-based examination and treatment options, and link them to impairment patterns embedded within the program.

In physical therapy, impairment findings are often predictably associated with common musculoskeletal disorders and are the biggest driver of what treatment is recommended or provided to the patient. Using the World Health Organization’s International Classification of Functioning (ICF) terminology, OptimisPT incorporates activity limitation and physical impairment measures into identified impairment patterns and links these measures to the patient’s functional limitations. Our one-of-a-kind clinical decision support system then focuses on assisting the therapist in building defensible, individualized patient-centered goals based on objective baseline measures linked to measurable functional targets.

The science behind OptimisPT incorporates clinical guidelines, validated functional assessment scales, and the latest evidence in physical therapist practice through our web-based platform and provides the therapist with the tools to bring the most efficient and effective care to patients. Decades of knowledge and research has been synthesized by panels of experts to allow the therapist to create compliant, defensible, evidence-based documentation by linking the patient’s physical impairments to their functional limitations, helping to justify third-party medical necessity requirements unlike any other system on the market.


In partnership with the country’s leading experts in documentation, coding, and compliance

Real-time prompts and alerts for documentation

Compliant with Medicare and other third-party payers policies

Using the World Health Organization’s International Classification of Functioning (ICF) terminology

Put OptimisPT to work for you!


The prospect of an adverse Medicare, or commercial insurance company audit, is one of the biggest fears for physical therapists. OptimisPT addresses this issue like no other physical therapy documentation software on the market.

In partnership with Helene Fearon and Steve Levine, principals of Fearon & Levine Consulting, the country’s leading experts in documentation, coding, and compliance, OptimisPT has embedded real-time prompts and alerts for documentation, providing the tremendous peace of mind that comes with the knowledge that the completed documentation is compliant with Medicare and other third-party payers policies as well as professional guidelines.

With our fingers on the pulse of these ever-changing Medicare and payer policies, OptimisPT, driven by the knowledge and experience of Fearon and Levine, provides a real-time, regularly updated web-based physical therapy software solution to helping physical therapists improve third-party payments while reducing adverse audit risk.



Increase Total Revenue Capture with Embedded Evidence

Capturing all of the appropriate revenue for each visit is critical to the financial survival of every physical therapy practice. As a point-of-care, integrated, end-to-end solution, OptimisPT facilitates the capture of all billable treatments in a compliant fashion.

The embedded intelligence in OptimisPT generates the appropriate codes and modifiers based upon payer requirements and makes appropriate unit calculations based on the documentation. Additionally, it dynamically, and in real time, calculates Medicare therapy cap limitations and presents that information to the therapist, providing notification when a KX modifier may be warranted, ensuring documentation continues to demonstrate medical necessity and justifies continued payment for therapy beyond the cap.

What about MIPS?

OptimisPT provides the tools necessary for the clinician and practice administrators to easily and effectively participate in Medicare’s Merit-Based Incentive Payment System (MIPS) . The seamless inclusion of MIPS measures and codes provide for efficient reporting and complete capture of the information required for the submission of the most accurate claims information. In OptimisPT, MIPS is part of your documentation process and not an extra step, or in some cases even forgotten. Our unique feature effortlessly allows for the capture of MIPS data and facilitates compliance with this program. With required reporting, compliance will be a “must-have”, and our program can help ensure the most effective revenue capture with the clinical documentation to back it up.


We not only guide you through the regulatory requirements; we help you meet them.

Clinical Decision Support

Improve Patient Care with Dynamic, Evidence-Based Recommendations.

Reminders and alerts embedded into the software

Satisfying the needs of claims reviewers, auditors, and third-party payers

Utilizes patient information to provide dynamic evidenced-based clinical care

OptimisPT’s unique and unmatched clinical decision support is a powerful proprietary tool

OptimisPT is a point-of-care physical therapy documentation tool that utilizes patient information documented by the therapist that then provides dynamic, real-time, evidence-based clinical care recommendations that are provided when they can best be used by the physical therapist – at the point of care.
Reminders and alerts embedded into the software facilitate consistent delivery of high-quality care while promoting Medicare compliant documentation and coding, satisfying the needs of claims reviewers, auditors, and third-party payers. OptimisPT helps expedite your documentation – allowing you to focus on doing what you do best… providing great care to your patients!

Are there any rehabilitation-specific electronic medical records that are currently certified under the Medicare program?

Certification of Health IT is intended to ensure that EHR technologies meet the adopted standards, certification criteria, and other technical requirements to achieve meaningful use of those records in systems. Eligible professionals, including doctors of medicine or osteopathy, doctors of dental surgery or dental medicine, doctors of podiatric medicine, doctors of optometry, and chiropractors, as well as eligible hospitals that seek to qualify for incentive payments under the Medicare and Medicaid EHR Incentive Programs, are required by statute to use a Certified EHR Technology. Although physical therapists are not considered EPs for the purposes of qualifying for incentive payments under the American Recovery and Reinvestment Act (ARRA), awareness of the components of meaningful use it is important that therapists evaluate the EMR marketplace.

It is important to recognize that certain core objectives of meaningful use fall outside of the scope of practice of the physical therapist

Therefore, certain required elements for EMR/EHR certification, including computerized provider order entry (CPOE), E-Prescribing, drug-drug and drug-allergy interaction checks would not be typical components of physical therapist specific EMR systems. Therefore, those systems specifically designed for physical therapy and other rehabilitation services, while best designed to assist the physical therapist in providing quality care consistent with the goals of meaningful use, would not currently qualify for EMR certification under the Medicare or Medicaid program.